Requisition No: 795893

Agency: Management Services

Working Title: OPS ENERGY ASSISTANT - 72901471

Pay Plan: Temp

Position Number: 72901471

Salary: $20.00 Per Hour

Posting Closing Date: 12/27/2023

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OPS Energy Assistant

Division of Real Estate Development and Management

State of Florida Department of Management Services

This position is located in Tallahassee, FL

Position Overview and Responsibilities:

The selected candidate will report directly to the Bureau Chief of Building Systems and is responsible for providing administrative assistance to help support operation of 12.6 million square feet of real estate in the Florida Facilities Pool. This role requires researching and gathering data, organizing files in a logical fashion, updating document management and information systems, independently initiating new tasks, and may occasionally support other bureaus within the Division of Real Estate Development and Management. Specific key responsibilities include, but are not limited to, the following:

• Prepare, store, and retrieve information in paper and digital form.
• Upload and download electronic files in document management system.
• Organize files in Microsoft Office 365 applications and information systems. Purge unnecessary files. Archive files for historical purposes.
• Coordinate the collection and presentation of data for use in formal reports. May create draft reports.
• Track the status of any fire code violations, fire alarm inspections, and fire sprinkler inspections. Coordinate updates from Facility Managers and update accordingly in the tracking system. Forward updates to the State Fire Marshalls office.
• Transcribe utility data from monthly utility bills. Assist with providing data in format needed for upload into various systems. Update tracking systems as appropriate.

Knowledge, Skills, and Abilities:

• Ability to collect and accurately document large volumes of numerical data.
• Skilled use of Microsoft Office 365 Applications and standard desktop computer to input, view, retrieve and print information.
• Ability to be punctual and dependable.
• Ability to learn and apply new skills.
• Ability to communicate professionally and effectively, both verbally and in writing.
• Ability to utilize problem-solving and decision-making skills to reach an acceptable outcome.
• Ability to work independently and in a team environment.
• Ability to exercise initiative, good judgement, and discretion.
• Ability to accurately prioritize tasks to meet deadlines.
• Ability to comply with department policies and workplace rules.
• Ability to model behaviors of Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, Teamwork.

Minimum Qualifications:

• High school diploma or equivalent.
• Proficient in Microsoft Office 365 applications Word, Excel, PowerPoint, Outlook, Teams, OneDrive, and SharePoint.
• A valid and applicable drivers license.

Our Organization and Mission:

DMS is a customer-oriented agency responsible for managing the various business and workforce-related functions of state government. Under the direction of Governor Ron DeSantis and DMS Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, technology, telecommunications, private prisons, fleet, and federal property assistance programs utilized throughout Floridas state government. It is against this backdrop that DMS strives to demonstrate its mission, We serve those who serve Florida. Under the leadership of DMS Secretary Pedro Allende, DMS employees embody four pillars on a daily basis: lead by example, serve with excellence, create efficiencies, and challenge the status quo.

Special Notes:

DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
DMS.Ability@dms.myflorida.com
DMS.Veterans@dms.myflorida.com
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.