This Assistant to the Executive Director and Project Coordinator is a full time position reporting to the Executive Director of UROC. The position will also staff the Executive Director and be responsible for the administrative management of some of UROCs signature projects, events, and programs. The successful candidate requires strong organizational and interpersonal skills, initiative, strong work ethic, the ability to work well with a team, and excellent oral and written communication skills.

This is a 100% time, 12-months continuing Civil Service position (classification 8208A2, Admin Associate 2).

JOB DUTIES:

Project Management (35%):

• Responsible for oversight and management of select ongoing UROC projects, events, and programs
• Serve as administrative and logistical lead in the coordination of annual and semi-annual events and projects including UROC Critical Conversations, UROC Community Day, and Quarterly Affiliate Discussions
• Manage special, ongoing or temporary projects as needed with responsibilities including: communications, budget, reporting, and personnel
• Coordinate UROCs participation in annual community events and celebrations including Family Day, National Night Out, Juneteenth, FLOW Arts Festival, etc.
• Coordinate UROCs participation in University events including Welcome Week, New Student Orientation, Graduate Student Resource Fair, Homecoming, etc.

Assistant to Executive Director (65%):

• Administrative support for UROC Executive Director
• Manage the Executive Directors calendar, including scheduling appointments, arranging meetings, providing reminders, and preparing meeting materials
• Process Executive Directors travel needs, including conference registrations, air travel, hotel accommodations, car rentals, expense reimbursements, and other travel-related needs.
• Provide staff support to Executive Director during meetings (take meeting minutes, write up and distribute meeting notes, etc.)
• Facilitate correspondences for the Executive Director; compose and prepare memos and materials
• Secure logistical arrangements for meetings (room reservations, catering, audiovisual, etc.)
• Process University procurement-cards for the Executive Director
• Assist with filing
• Coordinate and provide staff support to UROCs Executive Advisory Committee, Community Affairs Committee and monthly building meetings
• Assist with the operation of the Robert J. Jones Urban Research and Outreach-Engagement Center, including registering participants, preparing name tags, staffing registration desk, securing menus and meals, etc.
• Respond to inquiries for the Robert J. Jones Urban Research and Outreach-Engagement Center
• Other duties as assigned

WORK DAYS: Monday to Friday

WORK HOURS: 8:00am to 4:30pm

WORK MODE: Hybrid (some in person and some remote)

SALARY RANGE: $50,000 to $56,000

University of Minnesota Robert J Jones Urban Research and Outreach-Engagement Center (UROC) is located in North Minneapolis at the historic intersection of Penn and Plymouth Avenues. UROC links the University of Minnesota faculty, staff, and students in vital public partnership with urban communities to advance learning, improve quality of life, and discover breakthrough solutions to critical problems. Our work focuses in three community-identified areas: Health and Wellness, Education and Lifelong Learning, and Economic and Community Development.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: (link removed)

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of Americas Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).