Hiring a Sr. Executive Assistant for a large Technology/e-commerce organization Headquartered in Seattle, WA
Hybrid in Boston (3x days per week onsite)
3-month contract with high potential to convert to permanent
5+ years of C-suite Executive Assistance experience required for consideration
Description:
We are seeking a highly motivated and customer-obsessed Executive Assistant to support multiple Directors in the cloud org. This is an important area for our business requiring strong focus and execution. The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring an appropriate level of urgency is given, monitoring/tracking meetings, priorities and emails, and act as proxy when necessary, manage travel and expenses and all administrative support functions for this office. This role is also responsible for managing multiple tasks and action items (documentation, follow up and preparation) to ensure appropriate and timely action on deliverables.
Qualifications:
Successful candidates will possess the ability to complete a high volume of tasks and projects with little to no guidance, have impeccable attention to detail, make smart and timely decisions, and react with appropriate levels of urgency to situations and events that require quick response or turnaround. The ideal candidate will also have exceptional verbal and written communication skills, and the ability to switch gears at a moment's notice. High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required.
This position requires 7+ years of experience supporting senior management (VPs, Senior VPs, or CEOs) and excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools.
REQUIRED SKILLS
- Prioritize Multiple calendars
- C-suite executive support
- Supporting multiple Directors, VPs, CEOs, etc
PREFERRED SKILLS
- Any experience managing headcount, and providing metrics for headcount
Interaction with team/Day to Day:
- Will be working with 2-3 directors/VPs, keeping up with agenda/calendars, and helping with presentations and all-hands team meetings.
Skills:
Calendaring, Calendar management, Executive administrative support, Concur, Microsoft Office, Executive support
REQUIRED SKILLS:
- Keeping up agendas/calendars, experience managing for 2-3 directors
- Ability to deal with ambiguity
- 5+ years of Executive/C-suite level support
Experience Level:
Expert Level - 5+ years of C-Suite Executive Assistance required for consideration
Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.
At Aston Carter, were dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.
Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients capabilities by seeking solvers and delivering solutions to address todays workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit (link removed). Aston Carter is a company within Allegis Group, a global leader in talent solutions.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.
