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The University of Wyoming invites diverse applicants to consider our employment opportunities. We are also especially interested in candidates who have experience working with diverse populations and/or diverse initiatives


JOB TITLE:
HR Records Specialist

JOB PURPOSE:
Provide data processing and records analysis for human resources transactions; assist with quality control in the transaction processing and approval processes, employment verification, and data requests.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Process and approve a high volume of transactions using standard operating procedures and university guidelines for multiple types of HR transactions, including hires, terminations, assignment changes, personal changes and related activities.

Collaborate with others to confirm discrepancies or make corrections. Perform follow-up transactions as tracked on individual spreadsheets.

Process daily imports (hires), track processing dates and coordinate timely processing of transactions. Monitor worklist daily by analyzing transactions and employee records to determine if actions are correct and acceptable per HR policies. Make decisions to approve/reject transactions and communicate with departments and/or employees if necessary. Learn to troubleshoot transactional issues and work with business analysts for resolution.

Provide excellent customer service in person, on the phone and by email. Act as information source for employees and departments accurately explaining policies, procedures, and processes. Assist with transaction and form completion.

Complete verbal and written employment verifications following HR policy in coordination with Payroll to obtain accurate pay data. Review all employee records in HR systems, as well as perform advanced math calculations. Maintain accurate data in spreadsheet.

Learn to accurately calculate accruals and leave balances when processing benefited terminations. Effectively collaborate and communicate with departments, Benefits and Payroll.

Assist with pre-payroll and other data management reports to ensure data compliance with active assignments/non-active salary or time card entry. Assist with periodic audit reviews to ensure data integrity.

Maintain confidential employee personal records such as name changes, social security number updates and user name changes.

Assist the Classification Compensation unit with creating and maintaining job descriptions, position descriptions, job levels, job families and functions. Maintain and update HR system, various compensation-related data management systems, and the web site..

Provide advice, training, and support to DHRs and the University community, in the application of HR, Records management and Class Comp principles, guidelines, procedures, and best practices.

Assist in testing of HCM system transactions for quarterly upgrades.

SUPPLEMENTAL FUNCTIONS:
Perform other duties as assigned.

Participate in specialized HR training and orientations.

Assist other HR units when necessary.

COMPETENCIES:
Attention to Detail

Analysis/Problem Identification

Consistency

Integrity

Service Orientation

Teamwork (Cooperation)

Work Tempo

REMOTE WORK ELIGIBILITY:
This position provides vital support to campus customers and requires the successful candidate be available to work on campus.

MINIMUM QUALIFICATIONS:
Education:
High School diploma

Experience:
At least 2 years of data processing and records analysis in a professional office environment.

Required licensure, certification, registration or other requirements:

None

DESIRED QUALIFICATIONS:
Bachelor's degree in a business-related field.

Excellent written, verbal and interpersonal communication skills.

Experience updating and maintaining confidential records.

Demonstrated experience with cloud-based financial management or HR systems/databases.

Proficiency with 10-key number function on a calculator or keyboard.

Previous experience working in human resources, higher education, banking or a fast paced clerical office environment.

REQUIRED MATERIALS:
Complete the online application and upload the following for a complete application: cover letter, resume or C.V. and contact information for four work-related references.

This position will remain open until filled. Complete applications received by 01/07/2024 will receive full consideration.

HIRING STATEMENT:
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email

jobapps@uwyo.edu


ABOUT LARAMIE:
The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorados Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit