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JOB TITLE:
Executive Assistant

JOB TYPE:
FLSA Non-Exempt

SUMMARY:
Marsh & McLennan Agency - Southwest is founded on the principles of integrity, respect, trust, and hard work. We feel that building relationships and developing trust will always be the first order of business. MMA is a leading insurance brokerage firm delivering innovative solutions to organizations in the U.S. and around the world with Texas roots dating back to 1926. MMA Southwest offers commercial insurance brokerage, employee benefits consulting and specialized risk management services from its offices in Dallas, Houston, Austin, Fort Worth, Lubbock, Midland, Abilene, New Orleans, San Antonio and Baton Rouge.


ESSENTIAL DUTIES & RESPONSIBILITIES:

Support President of the Metairie, LA office
Be a culture ambassador for colleagues; work with culture committee on local office events
Prepare and submit expense reports
Coordinate travel for President of Metairie, LA office
Coordinate technology requests for client meetings; Schedule in Office Space App
Coordinate Carrier Meetings
Distribute time sensitive communication materials to appropriate parties
Coordinate executive communications, including taking calls, responding to emails and interfacing with colleagues and carriers
Schedule meetings and appointments as needed for President
Coordinate with facilities and vendors
Order office supplies and maintain inventory
Maintain office org chart
Prepare internal and external corporate documents for team members and industry partners; ie Town Halls, office announcements, etc
Maintain an organized filing system of paper and electronic documents
Uphold a strict level of confidentiality
Coordinating office activities and operations to secure efficiency and compliance to company policies
Coordinate trainings; Lunch and Learns
Provide exceptional customer service and assist colleagues and clients whenever necessary


REQUIREMENTS:

Must be highly organized and able to work independently
Must be detail-oriented and very efficient
Must be flexible and have a great attitude
Must have the ability to manage multiple projects and priorities in a fast-paced environment
Must have excellent verbal and written communication skills
Must be proficient in Word, Excel and PowerPoint

We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. Marsh & McLennan Agency offers competitive salaries and comprehensive benefits and programs including: health and welfare, tuition assistance, 401K, employee assistance program, domestic partnership benefits, career mobility, employee network groups, volunteer opportunities, and other programs. For more information about our company, please visit us at: (link removed)