Executive Service Assistant


Full-Time

Salary
$70,000

Location
540 Atlantic Avenue, Brooklyn

Job Description
The Executive Services Assistant will provide wide-ranging administrative support to the Executive Leadership team, also supporting the Executive Manager. The Executive Assistant acts as liaison with the Board of Trustees. Must be meticulous and enjoy working in a fast-paced environment.


Other Duties:
•Assists the Executive Leadership team with scheduling and correspondence by screening incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
•Welcomes on-site and virtual guests by greeting them, in person or on the phone, answering or directing inquiries.
•Use discretion, confidentiality, and good judgment.
•Represent the company and Executives in a positive light through great follow-through skills and sound judgment.
•Assist the CEO’s Executive Manager in maintaining files for the Office of the President including all Board of Trustees and Board Committee related correspondence, minutes, and resolutions.
•Complete adhoc projects as assigned – such as the Annual Meeting and Gala, Staff Appreciation event, Immigration Update etc.
•Work with the Executive Leadership to develop and implement new initiatives, as needed (e.g. coordination with administrative and program branches and development of systems and procedures)
•Complete other tasks and projects as assigned by the chief officers.


Board of Trustees Duties including but not limited to:
•Taking meeting minutes
•Scheduling and calendaring full Board and Committee meetings.
•Keeping and sharing up-to-date materials related to Board contact information, meeting attendance, and Committee membership.
•Sending reminders about upcoming meetings
•Preparing scripts for annual meetings
•Coordinating catering, room set up, etc. for Board meetings.
•Maintains files for the Office of the President including all Board of Trustees and Board Committee related correspondence, minutes, and resolutions

Qualifications:
•Associate’s Degree.
•Paralegal background preferred.
•5 years of Administrative Experience with at least 2 years working directly for a senior level executive.
•Excellent verbal and written communication skills.
•Excellent computer skills including the Microsoft Office suite.
•Social services or non-profit experience, a plus.

Other Requirements:
•Ability to multi-task.
•Ability to work and communicate with senior levels.
•Demonstrated ability to meet tight deadlines.
•Willingness to work late, when required.

Full-Time Position; Salary $70K + comprehensive benefit package including medical, dental, and vision coverage, paid time off, holiday pay, retirement savings plan, and much more.

EOE