Job Title: Payroll and Accounts Management Specialist
Job Overview: We are seeking a highly organized and detail-oriented individual to join our team as a Payroll and Accounts Management Specialist. You will be responsible for managing payroll process utilizing the ADP platform and overseeing various aspects of accounts management. This role requires a keen understanding of payroll regulations, statutory compliances, strong analytical skills, the ability to maintain accurate financial records and handle employee queries.
The role and responsibilities are detailed out as below:
New Hires:
Induction session to explain the payroll cycle, Statutory accounts, Bank account registration
Updating the Bank details (Name, AC number, IFSC) in ADP
Registering new employees in EPFO portal
Registering ESIC for all eligible employees in ESIC portal
Taking session of the ESIC eligible employees to explain the benefits and sending them their ESIC cards
Updating the Salary structure in ADP if any flexi benefit option selected
If opted for NPS, registering them on the related Portal (If fresh registration) or sending the transfer docs and coordinating (If existing)
Co-ordinating with the bank in case of any issues in NPS account registration
If opted for Sodexo, Registering the employees on the Sodexo portal.
Payroll (PF, ESIC, Sodexo contributions on portal):
Checking the Attendance of the employees and following up for regularizing the same
Clearing the Finance tasks for the exit employees
Finishing the F&F calculations before payroll.
Preparing the YTD sheets for Salary, PF, TDS, ESIC, NPS
Entering the Exit dates on PF and ESIC portal
Upload the PF and ESIC contributions on the respective portals for payments after Payroll finalization
Filing the International Workers return on EPFO portal
Addition or deletion of data in LWF portal
Upload the Sodexo contributions on the Sodexo portal
Preparing the Leave balance after payroll for each employee
Releasing the Salary slips in ADP as well as on mail
Clearing the doubts of the employees related to payroll, Salary slips, taxes, OT/HW
Guiding the employees related to PF withdrawal, KYC updation, ESIC E-card details
Taxation:
Helping the employees regarding the investment declarations, tax calculations, Proof submission
Preparing the FUV files and filing the TDS return for every quarter
Approving the Proofs submitted by employees under various sections for proper tax calculations
Preparing the Final Tax sheet for review and approval before the year end payroll
Updating and uploading the Form-16 and sharing with the employees
Guiding the employees in case of any queries related to taxations and Form-16
ADP System Management:
Utilize the ADP platform to its full potential for payroll processing and reporting.
Collaborate with IT and People & ADP Team to optimize ADP functionality and troubleshoot issues.
Provide training and support to employees on the ADP self-service portal.
Updating the PAN, Bank details, UAN, ESIC details for new joiners
Preparing Various reports like, Time attendance, Payroll reports, various YTD reports from ADP
Calculating Gratuity, Excess leaves used, PL encashment in ADP during payroll.
Updating the Perks given to employees (Amazon gift cards) in ADP
Updating the Salary structure in ADP as per Flexi options, Adding VPF for employees if opted.
Implementing the changes whenever required in ADP, i.e tax regimes, Bonus details, Salary details.
Requirements
Qualifications:
Bachelors degree in accounting, Finance, or related field.
8-12 years' work experience of handling Payroll, Accounts, Audit, Taxation. Proven experience in payroll processing, using the ADP platform.
Strong understanding of payroll regulations and compliance.
Excellent attention to detail and accuracy in financial record-keeping.
Proficient in Microsoft Excel and other relevant accounting software.
Exceptional organizational and time management skills.
Effective communication and interpersonal skills.

Additional Requirements:
Certified Payroll Professional (CPP) designation is a plus.
Familiarity with HRIS systems and integration with ADP will be helpful.
Knowledge of accounting principles and practices.
Ability to work independently and collaboratively within a team.
Commitment to maintaining confidentiality and handling sensitive information.

Benefits
Medical Insurance
Udemy Access