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Executive Assistant (m/f/d) Location: CH-Zurich Jobcode: 2501271 Email Job
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Marsh Switzerland is looking for a:
Executive Assistant (Bowring Marsh Zurich)
What can you expect?
Bowring Marsh is the dedicated international placement team for Marsh. We are seeking reliable, motivated and creative people to join our dynamic placement team in Zurich.
What is in it for you?
An opportunity to work with a dynamic, multi-cultural and multi-lingual team
Flexible working hours
Competitive salary
Attractive benefits package (pension, private health care, life insurance)
A-class office in the Zurich city center (next to Tessinerplatz)
We will count on you to:
Act as representative of MD and assist on day-to-day issues
Represent MD while on business trips or non-availability
Manage agenda and email of MD
Coordinate MDs business trips, meetings and conference calls
Draft internal and external correspondence in English and German
Prepare meetings for the annual RIMS conference (30 min. meetings between min.4 parties from 8am-9pm over the course of 3 days)
Prepare all documentation needed for Board meetings of Marsh AG
Prepare all documentation needed for the annual general shareholders meeting (AGM) of Marsh AG
Organize transportation and accommodation for MDs business trips
Create itineraries for market and client meetings for brokers
Book restaurants and off-site venues for MDs client and (re)insurer meetings
Book internal conference rooms through reception for MD
If needed: draft invitation letters for clients and retailers during prior to their visit
Assist in the preparation of monthly executive reports for MD
Provide backup support for the Executive Assistant to the CEO of Marsh McLennan Europe during holidays and other absences
Manage Team Assistant and ensure efficient coordination of administrative support within the team
Organize team events
File administrative documentation
Manage compliance reporting: complaints, breaches, lost items etc.
Organize company car maintenance
Act as the first contact person within the company for internal and external queries
Participate in Social Impact Steering Committee
Personal Competencies:
Demonstrates positive, can-do approach
Is responsive and courteous in dealing with internal and external clients
Shows interest and effort in improving service and performance
Understands needs and objectives of internal and external clients and executes accordingly
Is able to liaise with and build relationships with internal and external clients
Has flexibility to adapt different approaches or styles to situations
Seeks ways to streamline and improve processes
Is able to plan, prioritise and complete work within time frame
Demonstrates a high level of discretion and maintains strict confidentiality in handling sensitive information and communications
Is able to work independently and with attention to detail
Is able to interact seamlessly with individuals at all seniority levels, maintaining professionalism and composure
What you need to have:
Further education as Direktionsassistentin or equivalent
Outstanding English and German skills in both oral and written form
Advanced knowledge of Microsoft 365
Previous work experience in an international environment preferred
If you would like to apply for this position, please send your CV in English.
Marsh is the worlds leading insurance broker and risk adviser. With more than 45,000 colleagues operating in more than 130 countries, Marsh serves commercial and individual clients with data driven risk solutions and advisory services. Marsh is a business of Marsh McLennan (NYSE: MMC), the leading global professional services firm in the areas of risk, strategy and people. With annual revenue of over $23 billion, Marsh McLennan helps clients navigate an increasingly dynamic and complex environment through four market-leading businesses: Marsh, Guy Carpenter, Mercer, and Oliver Wyman. For more information, visit (link removed), follow us on LinkedIn and Twitter.
We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients regardless of their gender expression or identity, marital or civil partnership status, ethnic origin, nationality, age, background, disability, sexual orientation or beliefs. We are proud of our inclusive culture where everyone feels empowered to bring their whole selves to work and thrive. Learn more about our foundational values, mission and vision for the future by reviewing our Greater Good Policy. #LI-AA5
Marsh McLennan
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