ESSENTIAL DUTIES & RESPONSIBILITIES

• Coordinate and schedule travel, meetings and appointments for attorneys and assist with expense reimbursements


• Provide accurate timesheet entry, review and revision


• Participate in timely review and submission of prebills and/or client bills


• Maintain good communication with clients and observe confidentiality of attorney-client relationship


• Answer client phone calls and messages to attorneys in a timely and courteous manner


• Manage hard copy documents and transmit for safekeeping, profile electronic documents/emails and manage distribution of correspondence and legal documents


• Manage and prioritize incoming workflow to meet all deadlines


• Perform other administrative and secretarial duties as requested

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

• Must be highly organized and able to manage multiple concurrent projects


• Comfortable communicating with clients


• Excellent knowledge of Microsoft Office, especially Word and Outlook


• Working knowledge of legal documents, formatting, table of contents, styles, track changes, inserting and labeling pdf documents and inserting into documents and converting pdf documents to Word


• Experience working with a document management system (iManage experience a plus)


• Good grammatical and writing skills


• Ability to multi-task and work closely with attorneys in a fast-paced busy role


• Minimum of 5 years experience


• Law firm experience preferred


• Administrative Law and Contested Case Litigation Experience required (e.g., PUC, Railroad Commission, SOAH & TCEQ)


• Experience with Data Rooms and Discovery Management