• Understand requirements and details of each event
• Understand clients' needs and wants
• Plan and organize events with attention to financial and time constraints
• Book venues and schedule speakers
• Meet with clients and coordinate with them regularly
• Look for and compare different vendors (catering, decorators, musicians etc.)
• Negotiate with vendors to achieve the most favorable terms
• Hire, train and oversee personnel
• Evaluate personnel and provide reports
• Manage all event operations (preparing venue, invitations, food, drinks etc.)
• Track the overall even expenses regularly
• Do event budget planning
• Stay within the budget
• Carefully oversee event happenings
• Offer solutions to resolve problems in a timely manner
• Evaluate events success and submit reports

Event Coordinator requirements and qualifications

• X years of experience as event coordinator or similar role
• Portfolio of successful events