Reports to: Estimating Manager

Position Overview: The Bid Coordinator plays a pivotal role in our company's success by managing the bid process from the beginning. This position requires exceptional organizational skills, attention to detail, and the ability to effectively communicate with internal teams and external stakeholders. The Bid Coordinator will work closely with project managers, estimators, subcontractors, and suppliers to prepare competitive bids that align with our clients' needs and specifications.
Responsibilities:
Bid Preparation: Collaborate with the estimating team to gather necessary information and documents for bid submissions. This includes reviewing project specifications, drawings, and other relevant documents to understand project requirements.

Bid Documentation: Prepare and organize bid documentation, ensuring accuracy and completeness. This may involve creating bid packages, compiling subcontractor quotes, and organizing material pricing. As well as maintaining electronic documents for the estimating team.

Subcontractor Management: Identify and prequalify subcontractors and suppliers for upcoming projects. Solicit and evaluate subcontractor bids to ensure competitive pricing and compliance with project requirements.

Bid Submission: Coordinate the timely submission of bids to clients, following all required procedures and deadlines. This includes completing bid forms, certifications, and other necessary paperwork.

Bid Tracking: Maintain accurate records of all bid submissions, including bid results, feedback, and follow-up actions. Track project opportunities through various platforms and databases.

Communication: Serve as the primary point of contact for internal teams and external partners regarding bid-related inquiries. Facilitate communication between project stakeholders to ensure alignment and clarity throughout the bid process.

Continuous Improvement: Identify opportunities to streamline and improve the bid process, implementing best practices and tools to increase efficiency and effectiveness.

Qualifications:
Bachelors degree in construction management or equivalent experience, Business Administration, or related field preferred.
Previous experience in bid coordination, construction administration, or related roles within the construction industry.
Proficiency in Microsoft Office Suite and bid management software (e.g., Procore, Building Connected, etc).
Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
Excellent written and verbal communication skills, with a keen attention to detail.
Ability to work collaboratively in a team environment and build positive relationships with internal and external stakeholders.
Knowledge of construction processes, terminology, and industry standards.
Benefits:
Competitive salary commensurate with experience.
Comprehensive benefits package including health insurance, retirement plans, and paid time off.
Opportunities for professional development and advancement within the company.
Dynamic and supportive work environment with a focus on teamwork and innovation.