ROLES & RESPONSIBILITIES ADMINISTRATION ASSISTANT

Administration Assistant (Male candidates)

1. Checks and updates the Attendance of Site Staffs and workers based on punching reports and also update the duty hours for the Workers based on data available from punching machine/Adrak Live -Attendance & forward the daily attendance register to RO TVM. If any mismatch is found between the in-punching lists, the same is reported to Project Manager/Engineer.
2. Check all the petty cash requirements and update the petty cash book on daily basis and the same has to circulate to RO/HO Accounts dept. and ensure that all the requirements initiating well in advance.
3. Forward all required Accounts related original reports to RO TVM.

4.Complies and send the Reports like DPL, Daily reports to RO/HO.

5.Receives the copies of approved documents/ any documents send from RO/Head office/Client office and hand over the same to concerned Project Manager/Engineer and does proper archiving of the same.

6.Coordinates with HR dept. regarding the Site transfers and any issues noticed regarding the transfer of Staffs and Workers etc.

7.Coordinates with RO for the requirement of Office Stationery supplies as and when required.

8.Check all the petty cash requirements and update the petty cash book on daily basis and the same has to circulate to Zonal office/HO Accounts dept. and ensure that all the requirements initiating well in advance.

9.Produces all required reports required for the Audit team as a part of Audit procedures.

10.Shall act as the link between the RO/HO and Site Administration related activities.

11.Shall verify the correctness and ensure timely entry of petty cash details in Axpert.

12.Check all the assets details on regular basis and the same to be updated in Axpert.

13.He shall monitor the Control monitor of CCTV system. If any fails occur, the same is reported to IT department. In every three-month interval, intimation is sent to IT department to take the back-up of last three month captured CCTV videos.

14.In case of any incident, the same is reported to the HR Officer.

15.Under the general supervision keeps files, records, receives, registers, and issues materials, supplies, tools etc. loads and unloads the materials maintain as per the company policy/norms.

16.Shall ensure that the safety and housekeeping of the Office, store and Guest house premises are properly maintained

17.Shall keep track of the visitors to the site every day.

18.Any other works as assigned by the HOD based on the requirements of Branch Offices time to time of deadline allotted by HO