Hiring Hub is currently recruiting for a Human Resources Administrative Assistant to work for a large local company.

Position Overview: The HR Administrative Assistant plays a crucial role in providing administrative and clerical support to facilitate the smooth functioning of an organization. This role involves assisting with various tasks to ensure efficient operations and effective communication within the office environment.

Key Responsibilities:

1. 
   

   Office Coordination:

   
   
   
   
   • Greet and assist visitors, clients, and employees in a friendly and professional manner.
   
   
   • Maintain a well-organized and welcoming office environment.
   
   
   • Manage incoming and outgoing mail, emails, and phone calls, redirecting them as necessary.
   
   
   
   


2. 
   

   Scheduling and Calendar Management:

   
   
   
   
   • Coordinate and schedule appointments, meetings, and conferences for the team.
   
   
   • Maintain and update calendars, ensuring accuracy and avoiding scheduling conflicts.
   
   
   
   


3. 
   

   Documentation and Record Keeping:

   
   
   
   
   • Create, edit, and format documents, presentations, and reports.
   
   
   • Maintain organized filing systems for both physical and digital documents.
   
   
   • Assist in the preparation and distribution of meeting agendas, minutes, and follow-up action items.
   
   
   
   


4. 
   

   Communication:

   
   
   
   
   • Serve as a point of contact for internal and external communications, relaying messages and inquiries appropriately.
   
   
   • Draft and proofread emails, memos, and other written correspondence.
   
   
   
   


5. 
   

   Data Entry and Information Management:

   
   
   
   
   • Input and manage data accurately in various databases and software applications.
   
   
   • Compile and prepare data for reports, presentations, and analyses.
   
   
   
   


6. 
   

   Travel Arrangements:

   
   
   
   
   • Assist in making travel arrangements for employees, including booking flights, accommodations, and transportation.
   
   
   
   


7. 
   

   Supply Management:

   
   
   
   
   • Monitor and manage office supplies, restocking as needed.
   
   
   • Coordinate equipment maintenance and repairs when required.
   
   
   
   


8. 
   

   Support for Meetings and Events:

   
   
   
   
   • Arrange logistics for meetings, including room setup, equipment, and catering.
   
   
   • Prepare and distribute materials and documents for meetings and events.
   
   
   
   


9. 
   

   Special Projects:

   
   
   
   
   • Assist with various special projects as assigned by management.
   
   
   • Conduct research and gather information to support project objectives.
   
   
   
   


10. 
    

    Confidentiality and Ethics:

    
    
    
    
    • Maintain strict confidentiality regarding sensitive company and employee information.
    
    
    • Adhere to ethical standards and company policies.
    
    
    
    

Qualifications:

• High school diploma or equivalent; additional education or certifications in office administration is a plus.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.


• Strong organizational and multitasking skills with keen attention to detail.


• Excellent written and verbal communication skills.


• Ability to handle a fast-paced work environment and adapt to changing priorities.


• Professional demeanor and strong interpersonal skills.