A company whose mission to promote a cultural renewal by creating a movement of leaders and everyday people who pursue happiness is looking for an Executive Assistant to the Founder and the CEO. The office is a collaborative team of 10 employees. The role is hybrid; in office Mon-Thurs and remote on Fridays.
About the Job:
Provide internal cross-organizational coordination
Manage the office (order supplies, contact building management about any issues that arise, stock the kitchen, including shipping, maintaining office supplies, conference room booking, and equipment management.)
Screen requests and prioritize
Schedule internal and external meetings.
Maintain calendars and review and update for accuracy, precision, clarity and logic to maximize executives time and effectiveness.
Provide support for events and media, including contact relations, scheduling and travel logistics.
Event planning for staff meetings, team retreats, and all other team activities.
Schedule internal and external meetings
Manage special projects, events and initiatives as assigned
Create and maintain files and databases
Coordinate complex travel arrangements including flights, cars, hotels, and other reservations for the CEO and Founder and occasionally for other staff members
Monitor travel in real time (both during and after normal business hours) to provide logistical support
Vet and prioritize the CEOs emails
Process expense reports
Limited off-hour availability
About You:
Minimum of 5 years of experience in a related support position
BA/BS from a college or university a plus
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Google Suite and Hubspot or Smartsheet a plus
Dynamic and proactive comfortable in a fast-paced environment.
Polished, professional demeanor
Proactive go-getter; no task is too big or too small
Outstanding communication skills
Salary, Bonus, Benefits (medical, dental, vision)-Individual plan paid 100% by company, Unlimited PTO, 401k match, Commuter Allowance, Parking Pass
Hours: 9-5
