The Administrative Assistant II is responsible for providing professional administrative and high-level support to Executive Vice President Level roles



Responsibilities

• Coordinates travel arrangements for all affiliated business activities to include, roadshow events, annual conferences, etc. for Executive Management and Staff


• Provides primary phone support for the Executive Management and Staff and assists with backup coverage for other staff within Department; uses professional judgement and excellent communication when handling calls


• Maintains the calendars for Executive Management schedules meetings, conference calls and events


• Reconciles and codes monthly expenses for the corporate credit card account


• Maintains the calendar for the Executive Management to include scheduling / rescheduling meetings, conference calls, travel and events


• Coordinates in-house as well as offsite meetings in all aspects to include locations, food and beverages, invitations, meeting materials, etc.


• Processes monthly reimbursements for Executives


• Coordinates various activities with other Senior Executives to ensure timely completion


• Negotiates favorable terms and pricing agreements with hotels, caterers and other providers for special events and for executive travel


• Provides additional support to other executive administrative staff by answering phones, processing documents and corporate filing


• Compiles and organizes binders for various conferences and events


• Reviews email for the Executive Management and follows up as needed


• Organizes and maintains filing system of confidential information


• Follows all organizational systems, programs, training, policies, and procedures as required and complies with relevant legal mandates. Seeks guidance as necessary

• Bachelor’s degree or equivalent related experience preferred


• 5 years supporting Executive Staff


• Advanced Microsoft Office skills including Word, Excel and PowerPoint


• Experience in a publicly traded organization required


• Experience in business event and conference planning

Work where you feel right at home



If you are a versatile professional who values culture, a concerted environment and the potential for exponential growth, we want to work with you! Apply now and someone from our Talent Acquisition team will reach out to you soon!



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Data entry, clerical, support role, event coordinator, travel specialist, office help, construction support