Members of our team enjoy many benefits. In addition to competitive pay and time off, a respectful, caring and positive working environment, team members are also given an opportunity for growth and promotion within the organization. Available resources such as specialized training, membership to industry-related organizations and mentoring support individuals in their career development aspirations.

 

The Assistant Property Manager is responsible for providing the Community Association Manager (aka Property Manager) support on the execution of the directives set by a board of directors and service to the residents of the community.

 

JOB DUTIES:

• Assist in the daily operation of the management office and administrative duties following established company procedures and guidelines.


• Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner.


• Ensure that all e-mails are responded to appropriately and in a timely manner.


• Ensure that all mail (i.e. FedEx, UPS, USPS) is picked up daily, in a timely manner.


• Processes and distributes incoming and outgoing mail for the office and Associations.


• Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies and supply ordering for Maintenance and Housekeeping.


• Responsible for making sure Vertilinc (Property Management Software) information is kept up to date as well as other association databases.


• Processes print jobs, scanning and faxing as general office support when needed.


• Prepares and assists community managers with monthly board packages and meeting agenda notices  and in house mailings.


• Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings.


• Provide and maintain maintenance requests. Daily processing of lease and purchase applications as well as any other forms specific to the property that may be developed.


• Assist with producing minutes for Board Meetings.


• Responsible for coding and entering all Invoices for the community.


• Responsible to work closely with Committees and each Committee Chairperson.


• Daily interaction and support for owners.


• Assist in posting all agendas to proper physical locations and to the website.


• Responsible to make sure that Vendor Packets are processed for all Vendors.


• Monitoring of Vendor License and Insurance Expiration.


• Reservation & coordination of conference room events.


• Special projects as instructed.
  
   

Knowledge of Microsoft Office products: (Word, Excel, Outlook, etc.) at a proficient level.

• Professional communication skills (phone, interpersonal, written, verbal, etc.).


• Professional customer service skills.


• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
  
   

JOB SPECS:

Schedule: Monday -- Friday 9am -- 5pm

(Night Time Meetings & Emergency Calls Will Be Required)

Pay Rate - Based on Experience

Paid Time Off: 5 Days 

 

REQUIREMENTS:

Spanish & English Language Fluency

1 to 3 Years Related Industry Work Experience