Job Summary:

Our Firm Business Manager (Controller) will work directly with the Owners to provide dedicated business strategy and manage the firms daily financial and business operations that support the vision of the firm owners. We are looking for someone to be a trusted member of our leadership team. The Firm Business Manager (Controller) will ensure the delivery of efficient, effective, and meticulous business services for our law firm. General responsibilities include but are not limited to; vendor relationships, including negotiations and management of vendors, onboarding new clients, managing, overseeing, and as needed entering all costs and expenses into the firm billing system. The ideal candidate will ensure billing requirements are met by all billable staff through proper training, analytics, and direct communication with billers. In this role the Firm Business Manager will also help to facilitate clear communication between clients, their attorneys, and the courts. Discretion and the ability to maintain confidentiality required, as our Firm Business Manager is exposed to sensitive information.

To ensure success the ideal candidate for our Firm Business Manager role will be enthusiastic, flexible, organized, detail-oriented, and a collaborator with strong interpersonal and communications skills. The ideal professional candidate will operate well in a fast-paced, everchanging environment and the ability to interact successfully at all levels is a must. To be successful the Firm Business Manager must have a strong financial background and leadership experience as an administrator in a law firm. This role requires someone that can create, execute, and change strategies as needed for the overall success of the firm. The ability to communicate upward, work independently and collaborate with other members of the executive team is a must.

Leadership Responsibilities:

Providing leadership, direction and management of the finance and accounting team

Providing strategic recommendations to the owners and members of the executive management team

Managing the processes for financial forecasting and budgets, and overseeing the preparation of all financial reporting

Establishing and developing relationships with senior management and external partners and stakeholders

Manages financial system including time-tracking, billing, trust account management, collections, bookkeeping, expense management, and accounts payable.

Collaborate with HR/Administration Executive regarding training and communication regarding firm procedures and requirements.

Collaborate with HR/Administration Executive on performance reviews systems for billing staff.

Supervises and counsels direct reports.

Maintains a professional and positive work environment by facilitating effective communication and information sharing among professional, paraprofessional, management, and support staff.

Daily Overall Responsibilities:

Advising on long-term business and financial planning including forward thinking business strategies and ever-changing industry standards and trends.

Oversight and enforcement of Attorneys and Paralegals in maintaining firm billable requirements on a quarterly and yearly basis.

Review billing on a weekly basis and provide monthly/quarterly/annual review of billing hours by biller to firm owners.