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Process daily bank deposits and weekly A/P cycle. Supports clerical needs of Finance Director and Accountant 1. Ensure friendly and efficient function of all support services to public and staff. Serve as relief for Receptionist. Miscellaneous scanning and filing.
- Compiles documentation (invoices, packing slips and purchase orders). Researches discrepancies in documentation when necessary.
- Prepares vouchers for approved signatures.
- Prepares allocations for invoices covering multiple departments/grants.
- Scans and enters invoices/purchase orders into accounting software
- Verifies sales tax calculations.
- Establish and maintain permanent payable files. File and retrieve files as requested.
- Scanning of invoices
- Enters POs into accounting system as received throughout the year.
- Work on special projects as needed.
- Answers vendor questions on payments and invoices.
- Obtains W-9 forms from vendors and follow-up log.
- Ensures vendor W-9s are on file and up to date.
- Checks for debarment of all new vendors monthly and every year on all active vendors.
- Prepares bank deposits daily or as needed.
Requirements
- Some college or Associate Degree (A.A.) and/or specialized training or certification.
- Requires one to three years of general office experience.
- Three years of computer experience with Microsoft office products, including Word and Excel.
Benefits
Child Start's AP Clerk II position is $14.65/hour.
Child Start, Inc.
