Position: Account Payable Specialist



JOB SUMMARY: The A/P Specialist works under the supervision of a senior professional and performs daily A/P functions.



PRINCIPLE RESPONSIBILITIES:

- Maintains Vendor Files

- Processes vendor invoices and employee reimbursements, after approval, for payment

- Issues 1099s to vendors and government agencies

- Prepares and processes wire transfer requests

- Maintains online banking including, wire transfer templates & ACH templates

- Responsible for research on ACH, SWIFT, Fed ABA, CHIPS wire transfers

- Maintains Positive Pay & uploads check details in the system

- Manage DA documents

- Prepare DA acceptance & advises to bank

- Books outgoing wires in SAP

- Maintain Vendor A/P list and follow up on pending items

- Visa Credit cards creation and deletion

- Maintain Visa Credit card information online

- Prepares Visa flights payment requests

- Check payment request for correct, vendor information, GL codes, dates

- Ensures vendor discrepancies are resolved

- Maintain company cash flow, alerts when funding is needed

- Verify funding information of payments to HQ

- Keeps track of DA rates for possible pre payments to HQ

- Tracks pre payments made to HQ