Position Description

• Completes Department purchase orders according to grant regulations and County procurement policy.
• Processes/coordinates purchases and files documentation; processes invoices for payment and inputs into financial system
• Contacts Vendors to make PCARD payments and/or to ensure checks are processed accurately
• Ensures all vendor information is correct and is entered into the financial system
• Reconciles PCARD and ensures that each transaction was posted to proper program. Prepares PCARD document package for finance manager review and approval of PCARD statement.
• Acts as courier to the county finance office for various financial documents.
• Researches and resolves issues associated with purchase and payment documents.

Skills Required

• Microsoft Excel skills to format and generate complex reports.
• Communication, and the ability to communicate with all levels of management, staff, and external clients.
• Ability to:
• Develop knowledge of the Human Services Department and programs.
• Take initiative and work independently.
• Exhibit attention to detail, maintain confidentiality, deadline-oriented, and think critically.
• Work collaboratively and cooperatively within the Department as well as with other County Departments.
• Develop knowledge of Maricopa County accounting systems and programs.
• Complete multiple tasks simultaneously, establish priorities, and meet deadlines
• Accounting principles and practices.
• County procurement policy.

Skills Preferred

• This is an ongoing assignment it has no end date at this time, it is also possible temp to hire if the person is the right fit

Experience Required

• Two (2) years of procurement, clerical accounting, bookkeeping, or similar experience

Experience Preferred

• Two (2) years of accounts payable experience. Experience in public sector or non-profit accounting environment. Experience with federal and state grants. This AP position is 3 days in office and 2 telecommute- NO OUT OF STATE CANDIDATES

Education Required

• High School Diploma or GED and two (2) years of procurement, clerical accounting, bookkeeping, or similar experience.