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Primary Skills:
Bachelor'sdegreeinaccountingorbusinessorequivalentworkexperiencethatreflectsthesamelevelofexpertise Fiveplusyearsoffundamentalaccountingprinciples(required) StrongskillsinworkingwithERPsystems(preferSAP) MicrosoftExcel Word andOutlookrequired ExperiencewithonlineTravelandExpenseManagementsystems.
Job Description
Summary: Responsible for analyzing vendor and employee travel expenses, establishing vendors and recording bank information, reviewing purchase orders and contracts, processing vendor payment requests in EPRI's Enterprise Resource Planning (ERP) system, examining and reconciling related accounts on a quarterly basis, while complying with internal control requirements. Recommends and leads system and process improvements. Position is for two months.
Key Responsibilities: Accounts Payable: Analyzes documentation associated with vendor invoices, including the review of contractual, purchasing, and vendor terms; ensures proper approvals prior to payment per EPRI internal controls. Enters invoices including verification and validation of account coding. Entries include multiple types of payment requests and must comply with EPRI accounts payable key controls, procedures, and policies. Requests internal changes to EPRI's ERP - tests and validates changes. Interacts with external vendors on a routine basis; including but not limited to analyses concerning the status of invoices and/or payments, with special attention directed to strategic vendor relations. Responds to inquiries and researches vendor statements, uncleared or rejected payments and makes corrections as required. Enters vendor banking and tax identification information to ensure accurate IRS reporting and bank payments. Identifies invoices and agreements that are for future years and properly records the expense and prepaid portions. Interfaces with management, technical and administrative staff to resolve contract and purchase order payment issues in a timely and accurate manner. Responds to inquiries as required. Reviews relevant reports on a weekly basis or as needed to identify outstanding invoice issues. Researches and resolves issues to expedite invoices on hold, goods receipts (Including relevant attachments), and parked invoices. Prepares weekly cash report when requested. Monitors all AP mailboxes, moves invoices to respective processor and responds to inquiries as necessary. Clears all accounts payable general ledger accounts to reflect open balance sheet transactions. Performs weekly payment process for vendors and employees, following required procedures for preparation, processing, reconciling, and confirmation of file transfers to the bank. Processes other payments as required. Reconciles related accounts payable and travel accounts on a quarterly basis and examines for any activity requiring follow-up. Trains and coaches account payable analysts and students and assists in work prioritization. Able to independently complete assigned projects proficiently and timely and collaborate with others as needed.
Education and Experience: Bachelor's degree in accounting or business or equivalent work experience that reflects the same level of expertise Five plus years of fundamental accounting principles (required) Strong skills in working with ERP systems (prefer SAP), Microsoft Excel, Word, and Outlook required Experience with online Travel and Expense Management systems.
Skills and Attributes: Knowledge of fundamental accounting principles and intermediate knowledge of payables sub ledger-to-general ledger interface Strong verbal and written communication skills, customer focus Able to work independently, plan and prioritize work, proactively identify and resolve problems, make sound decisions that support EPRI's mission, and manage multiple tasks at the same time Proficient presentation skills Ability to develop and mentor AP staff Detailed oriented and self-starter.
Varite Inc
