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Recruiter: Lorenzo Ramirez | 559-909-4552 | Lorenzo@stardomconsult.com

Position Summary:

The Accounts Payable Coordinator will play a crucial role in managing the company's financial transactions by accurately processing and recording accounts payable activities. This individual will work closely with vendors, cross-functional teams, and the Accounts Payable Manager to ensure the timely and accurate payment of invoices while maintaining strong financial controls.

Key Responsibilities:

1. Invoice Processing:
   • Receive and review invoices for accuracy, completeness, and proper authorization.
   • Code and enter invoices into the accounting system.
   • Verify that invoices match purchase orders and receipts.
2. Vendor Management:
   • Maintain vendor relationships and resolve payment-related inquiries.
   • Ensure vendor statements are reconciled regularly.
3. Payment Processing:
   • Prepare and process electronic and manual payments (checks, ACH, wire transfers).
   • Monitor payment deadlines to take advantage of early payment discounts and avoid late fees.
4. Expense Reporting:
   • Review and process employee expense reports, ensuring adherence to company policies.
   • Reconcile credit card statements and receipts.
5. Account Reconciliation:
   • Perform monthly reconciliation of accounts payable ledgers.
   • Investigate and resolve discrepancies or variances.
6. Compliance and Record Keeping:
   • Ensure compliance with company policies and relevant regulations.
   • Maintain organized and accurate accounts payable records and files.
7. Reporting:
   • Assist in generating accounts payable reports as needed.
   • Provide regular updates to the Accounts Payable Manager on departmental performance.
8. Process Improvement:
   • Identify and recommend process improvements to enhance efficiency and accuracy.
   • Participate in system upgrades or implementations related to accounts payable.

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field preferred.
• Proven experience as an Accounts Payable Coordinator or similar role.
• Strong knowledge of accounts payable processes and best practices.
• Proficiency in accounting software and Microsoft Excel.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Effective communication and interpersonal abilities.
• Ability to work collaboratively in a team environment.
• Knowledge of relevant accounting principles and regulations.