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Job Purpose

Processes account payables.

Responsibilities

1. Processing of vendor invoices

• Matching invoices with Purchase Orders.
• Monitoring AP inboxes.
• Using the Chart of Accounts master spreadsheet to accurately code invoices.
• Indexing/uploading AP invoices into DocuWare/Sage 300.
• Following up on open items, such as missing approvals, unmatched POs, etc.
• Obtaining and reviewing vendor statements for accuracy.

2. Processing employee expense reports

• Reconciling employee expense reports in a timely manner.
• Ensuring employees are following company policy on expense reimbursement.
• Assigning GL code or Show Cost.
• Reporting any discrepancy to management.

3. Processing payment runs checks / ACH

• Creating payment batches in Sage by selecting items approved for payment per the PPL reports.
• Reviewing of printed checks for accuracy vendor name, amount, currency, etc.
• Submitting the PPL with checks and ACH payments to the Accountant.
• Ensuring all checks are signed and prepared for mailing.

Personal Attributes

• Detail oriented
• Team player
• Accountable
• Deadline oriented
• Strong communication skills

Professional Attributes

• Knowledge of general accounting principles and practices
• Previous experience in Accounts Payable
• Proficiency in Microsoft Office applications
• Experience with some accounting software applications, preferably Sage 300, DocuWare

Requirements

Personal Attributes

• Detail oriented
• Team player
• Accountable
• Deadline oriented
• Strong communication skills

Professional Attributes

• Knowledge of general accounting principles and practices
• Previous experience in Accounts Payable
• Proficiency in Microsoft Office applications
• Experience with some accounting software applications, preferably Sage 300, DocuWare