Title: Administrative Assistant IV

Duration: 8+ Months

Location: Menlo Park, CA 94025

 

Duties:

• Client is seeking an experienced Executive Assistant to support 2-3 Directors.


• The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning.


• Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Client ecosystem.


• This position is a full-time (40 hours per week) contract role.

• Coordinate internal and external meetings for multiple executives


• Manage hectic and complex calendars


• Prepare expense reports and purchase requisitions


• Coordinate both domestic and international travel arrangements


• Organize space planning and large offsite events


• General office duties as needed


• Build cross-functional relationships between departments

• 4+ years of experience providing administrative support to 1 or more executives


• 4+ years of experience coordinating travel logistics on behalf of 1 or more executives


• 4+ years of calendar management and expense report management experience for 1 or more executives


• Experience prioritizing multiple projects


• Experience with Microsoft Office

• BA/BS