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Quantum Academy, founded in 2009, is one of the few IRCC designated learning institutes in Richmond. It was established with goals to provide tutoring services in subjects such as Language Proficiency, English Academic writing, Math, Chemistry and Physics. The school provides both private tutoring and group classes. Starting 2016, we have extended our programs. Designated by PTIB, to offer adults and international students who would like to study English, hospitality and TEOFL in Canada. In the fall of 2018, Quantum opened its second campus in Vancouver, and in 2023, we have continued to grow, opening a third. We will continue to provide a comprehensive learning program for all students, in addition to the academic assistance that we offer.

We are now looking for a qualified Administrative Assistant to join us! Please take a look at the job duties and requirements in detail. If you fit the position, please send your cover letter and resume to (link removed) We would like to thank all applicants. Only shortlisted candidates will be contacted.

Job Title: Administrative Assistant
Vacancy: 1
Job Type: Full-time, Permanent
Hours: 30 hours per week
Salary: $28.00/hour
Work Location: 230-5687 Yew Street, Vancouver, BC V6M 3Y2

Duties:
Assists in responding to emails or phone calls from students and student parents regarding courses, schedules, and programs.
Open, sort and distribute all incoming and outgoing mail as directed by instructor and prepare other documents such as course materials for printing, student reports, etc.
Assist Quantum's application experts to develop a personalized Private School Application plan based on the student's goals and interests.
Maintain student accounts receivable files electronically and on paper; accounts payable and invoices; bank and credit card account reconciliations.
Maintain personnel files and teachers schedules.
Prepare correspondence that may be of a confidential nature, as directed by the President.
Respond to and resolve suggestions and questions from students or parents of students regarding the curriculum.
Arrange each teacher's classroom and class schedule on time every month.
Organize school events throughout the year.
Provide other secretarial and administrative support to the President and teachers as assigned.

Requirements:
Completion of secondary school is required.
Minimum 2 years of administrative related work experience required.
Strong communication and interpersonal skills.
Proficiency in MS Office possesses strong Access, Excel, Word, PowerPoint skills.
Good organizational and time management skills.
Careful and able to proactively discover and improve problems.
Able to multi-task and work well under pressure.
Ability to prioritize work assignments.
Ability to communicate with all levels of the organization.