Description:

Who we are:

Scottsdale Arts was established in 1987 as a private, nonprofit 501(c)(3) and has evolved into an organization with six dynamic operating departments that span the visual and performing arts, arts education and cultural engagement. Through its six departments, Scottsdale Arts offers diverse, high-quality arts experiences to hundreds of thousands of Scottsdale residents and visitors annually in addition to fostering the active engagement of government, business, education, and the private sector in the arts.

What we offer:

• Great company culture. Flexible and remote work available, we embrace work/life balance, DEIA is part of our strategic plan, opportunities to make meaningful change, employee recognition program,
• Making an Impact. Everything you do, each day makes a difference in our community.
• Location. Located in heart of downtown Scottsdale, access to Scottsdale Civic Center, old town galleries, local restaurants, live venues and more.
• Rest and relaxation. Paid vacation, 9 Paid Holidays + 5 Floating Holidays
• Benefits. Medical, Dental, Vision, Disability, Life Insurance, FSA Account, 401K with employer match, Pet Healthcare, Gym Membership, Reciprocal membership with NARM and Local arts and culture organizations + 1 membership to share, Discounted tickets to events.
• Opportunities for Growth. Mindset of internal growth and advancement.

Summary:

Are you an energetic and detail-oriented individual looking to play a key role with a dynamic non-profit arts organization? Do you possess administrative artistry and a flair for multi-tasking? Are strong communication and interpersonal skills at the heart of what you love to do? Are you able to hold confidentiality at the highest level? Do you infuse creativity into events and have a passion for bringing people together? Are you able to adapt and explore new ways to drive efficiency and create a dynamic workplace? If so, then we are looking for you! Come join the Human Resources Department at Scottsdale Arts as the HR Assistant & Receptionist.

Important Details to Know:

• Compensation: $18.00 - $22.00/hour DOE
• Shift/Hours: Monday Friday 9:00am 5:00pm, must be able to work occasional evenings
• Job Type: Non-Exempt
• Location: Scottsdale, AZ
• Covid: We require all employees to be fully vaccinated and boosted. Accommodation can be made for those with medical exemption and strongly held religious beliefs.

If you need assistance or accommodations during the recruitment process please reach out to us at Recruiting@scottsdalearts.org

Here is what you will get to do:

1. Greets external and internal customers with professionalism and courtesy, conveys information and answers general questions about Scottsdale Arts events and performances. Directs visitors as needed.

2. Answers telephones, transfers calls and takes messages.

3. Processes mail (incoming and outgoing). Collect funds and maintain log for postage, copy usage, etc., and maintains mail room order.

4. Assist in routine administrative duties of the department including making copies, ordering supplies, filing, correspondence, reports and other documents as business needs dictate. Ensures Annex Conference Room is straightened and ready for meetings.

5. Provides administrative functions for the Human Resources Department including

a. Filing, correspondence, and other support functions including maintenance of personnel files

b. Oversight of the Maricopa County TRP Reduction Plan

c. Recruitment functions related to posting positions, assisting with scheduling interviews, onboarding and processing of new hire paperwork in HRIS system

d. Offboarding functions related to communications to staff, answering questions, processing paperwork in HRIS system

e. Facilitating employee recognition programs including EOM, Impression badges, and monthly engagement

6. Facilitate and support the Scottsdale Arts Internship program including coordination with Division Directors, interviewing, hiring, onboarding, organizing tours and acting as liaison between students and their programs.

7. Assist with Organization-wide event planning for quarterly employee meetings, annual parties, engagement and training workshops, and other events as they arise.

8. As assigned or requested will perform special projects or routine administrative work for other divisions of the organization, including SALI, SMoCA, SCPA, Marketing and Development.

9. Performs other duties as required.

Requirements:

Here is what you will need to be successful:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Education: High School Degree or equivalent.

2. Experience: Minimum 2 years experience in office, clerical or customer service oriented position. Human Resources experience preferred

3. Attributes:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Must possess strong oral and written professional communication skills to respond to inquiries from both internal and external customers. Superior public relations and interpersonal skills required.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Familiarity with various types of office equipment is required. Intermediate proficiency in computer software programs such as word processing, spread sheets, data base and internet research.
• Ability to forecast schedule to meet needs of organization or departments served; plan for reoccurring events and project needs to ensure that departments run smoothly.
• Ability to maintain highest level of confidentiality possible in a workplace setting.

4. Work Environment: Must be able to stand and walk for short periods of time; sit for long periods of time; use hands to finger, handle, or feel; reach with hands and arms; occasionally stoop, kneel, crouch or crawl; talk and hear. Must be able to occasionally lift up to 25 pounds. Specific vision abilities include close vision, distance vision, and peripheral vision. Specific hearing abilities include ability to hear over phone and in person.

Bonus if you can do the following:

Bilingual Skills

Human Resources Experience